There are two official records that an employer must have, maintain and provide if requested, they are:

• The Wages and time record under Section 130 of the Employment Relations Act 2000, and
• The Holidays and leave records under Section 81 of the Holidays Act 2003

There is nothing in legislation that states that these records must be contained in a payroll system. They can be in written form or in a form or in a manner that allows the information in the record to be easily accessed and converted into written form (such as an electronic file).

This checklist is your internal check that that business is recording all the required information to ensure it can be produced if requested.

Download NZPPA Employment Records Checklist

NZPPA members can access the MS Word version in the NZPPA Members Only area.